Unit
484 March 23, 2009 Special Meeting Minutes
Attending: Ellie Mitchell, President, Gee
Gee Walker, Vice President, Becca
Ostrom, Shirley
Stoneberger and Don Walker. Absent: Bob
Fox and Jerry Kenefick.
The President called the meeting to order at 3:50 p.m. It
was held at Shirley Stoneberger’s
home. Reading of the March 12 minutes was dispensed with
as they are not finalized. The special meeting, called by
the President, was necessary to fill the vacancy on the Board
due to Addie Green’s resignation, and to finish “Old Business”
not completed at the Board’s March 12, 2009 meeting due to a
lack of time.
A motion was made and seconded to accept
Becca Ostrom’s offer to
replace Addie as Board Secretary. The motion passed.
District 20 had asked the Unit to recommend start times for the
2010 Rogue Valley Regional. A motion was made for start
times of 9 a.m., 1 p.m., and 7 p.m., similar to other
Regional’s start times, and that the Swiss Team lunch break come
after 3 rounds of play so lunch would be closer to the usual
noon time lunch hour. The final 4 rounds of play would be
conducted after lunch. The motion was seconded, and the
Board passed the motion.
The Board considered and approved the proposed flyers for the
Fall Sectional, with start times of 12 noon and 6 p.m., and the
Memorial Tournament. These flyers are to be printed and
available for attendees at the Spring Sectional in mid-April
2009.
A motion was made and seconded to move the Unit
Board’s meeting date and time
to the first Monday of each month, following the Rogue Bridge
Club game, at approximately 3:45 p.m. The Board’s usual
meeting time (before the Unit game on the second Thursday of
each month) constrains the length of the meeting, and limits the
participation of the Board member hosting the dinner for the
Unit Game. The motion passed.
The meeting location will be announced prior to the meeting.
It will be held either at President Ellie Mitchell’s home or
Shirley Stoneberger’s home as they
are close to the Rogue Bridge Club.
Under the Board’s bylaws, the Board appoints a replacement for a
mid-term vacany. A motion was
made and seconded to appoint Bill Sipfle
to fill the remainder of Addie Green's term. The motion
passed.
The Board discussed the finalization of the March 12 minutes,
which had been drafted but not finalized by the previous
secretary. The Board reviewed a member’s proposed
revision. The secretary is to prepare another set of
minutes for the Board’s consideration at its next meeting.
Board Member Bob Fox tendered his resignation, effective
midnight of March 23, 2009, by letter. It was moved and
seconded to accept his resignation. The motion passed.
On behalf of the Board, the President will send written thanks
to both Addie and Bob for their service on the Board.
Gee Gee Walker, who is the Unit
coordinator for the Spring Sectional, inventoried the Unit’s
supply of bridge forms. She listed
the needed supplies. The Board authorized her to
order the supplies she suggested, including playing cards for
the Unit and for the Rogue and Riverside Clubs, as well as
double-sided private score sheets for pair and team games.
The Board agreed that players should be encouraged to use the
double-sided forms to reduce wasting paper.
The Board briefly discussed resuming the Thursday night Unit
Club games. The Board decided to postpone action on this
pending further information on the
availability of directors for the games, the cost of
insurance for the game, and the profitability of the game.
The meeting adjourned at 4:40 p.m. The next meeting will
be Monday, April 6, 2009 at approximately 3:45 p.m. The
location for the meeting will be announced prior to that time.
Respectfully submitted,
Becca Ostrom,
Secretary
