Ellie Mitchell,
President, called the meeting to order at 4:15 p.m. at the home
of member Don Walker. Board members Jerry Kenefick, Bill Sipfle,
Becca Ostrom, and Shirley Stoneberger attended. Absent were Gee
Gee Walker and Jim Watkins.
The Treasurer’s Report was reviewed and
approved. The Unit’s current balance is $14,436.50. The net
proceeds from the Spring Sectional were $1,964.66. This was an
increase of $1,115.24 over the Fall Sectional, due to an
additional 11 tables in play, the fact that the GNT event was
held in conjunction with the Sectional, and savings on Director
expenses.
Last month’s Secretary’s report had been reviewed and approved
by email in April.
OLD BUSINESS
The Board’s previously selected regular meeting date of the
first Monday in the month after the Rogue Bridge Club game is a
difficult time for those who want to play in the new Monday
evening game. The Board decided to try the third Wednesday of
each month as its regular meeting date, after the Riverside Club
game.
NEW BUSINESS
Fall Memorial Game: Bill Sipfle had noticed Alice
Burton’s obituary in the paper, and brought a copy of it to the
meeting. She used to be a member, and played regularly. He
suggested she be remembered at the Fall Memorial Game. Shirley
Stoneberger, who is in charge of that game, said she will ask
Dan Vorhies to speak at the memorial game about Alice Burton
because he knew her. The Board agreed the Fall Memorial Game
should only honor those who have died since the last Memorial
game was held.
SPRING SECTIONAL: A motion was
made and seconded that the Spring Sectional be held February 11
- 14, 2010. The Masonic Lodge is available those dates, and it
would be more than two months before the Medford Regional, which
will be held the latter part of May 2010. The motion passed.
REGIONAL IN 2010: Bernadine Lacy
obtained the District’s approval to have Regional games
sponsored in order to generate funds for additional advertising
and hospitality. A sponsor is asked to contribute a minimum of
$50 per game. She has already sold games to various clubs, and
asked that the Unit buy a game as well.
A motion was made and seconded that the Unit
support the Regional by: Buying two games for $50 each, and which
would be acknowledged on the flyer as sponsored by Jackson County
Unit 484, or just Unit 484 if necessary; Paying $30 for a banner
which will be posted at various sectionals during the coming year to
advertise the Regional; and contributing $870 to a fund to be used
for additional advertising and hospitality. The funds will be put
in a checking account, and checks will required both Bernadine’s and
Becca’s signatures. Any large expenses will be reviewed by the
Board prior to the purchase being made. Any funds remaining will
either be returned to the Unit if the Regional is financially
successful, or may be given to the District to defray any deficit
incurred in holding the Regional.
The Regional will be held at the Red Lion Motor Inn, as it has in
the past. At previous Regionals, no coffee service was available
except at the Inn’s coffee shop. This hasn’t been a satisfactory
arrangement. The Board discussed the need for some sort of coffee
service either in or near the playing area. Becca reported that it
wasn’t clear if Marilyn Vilhauer, District 20 Tournament
Coordinator, had negotiated this when entering into the contract
with the Red Lion. The Board agreed that funds from the Unit’s
donation could be used to provide some sort of coffee service, if
feasible.
SPECIAL GAMES:
NORTH AMERICAN PAIRS GAMES: Gee Gee, as Unit Club Manager,
submitted written agenda items suggesting the Unit hold qualifying
games for the NAP. These games must be held between June and
August, and our Unit is allowed to hold two games. The Board agreed
there wouldn’t be much time for circulating a flyer to nearby towns
if a game was held in June. A motion was made and seconded to hold
NAP games at the regular Unit games in July and August. The motion
passed.
The Board also discussed subsidizing NAP games at local clubs by
paying the extra table fees. However, no action was taken because
the amount of the extra table fees was not known. The board asked
that GeeGee provide this information by email for an electronic vote
on the issue.
WORLD INTERNATIONAL BRIDGE TOURNAMENT:
Don Walker had heard about this game, and asked Bernadine Lacy for
more information. The game is held in the first part of June. The
additional table fee is $16 per table. It would not be possible to
hold it in conjunction with any already scheduled club game. The
Board decided not to pursue scheduling this game this year.
SPECIAL GAMES: The Board discussed other
special games that either the local clubs or the Unit might hold.
There are special games, such as Junior Fund games, Member
Appreciation games, etc., which the Unit could hold or encourage the
local clubs to hold, some of which would pay extra master points.
The Board considered having a charity game for it’s local monthly
club championship, but it is not clear if an ACBL charity game must
be held first. The Board decided to ask Gee Gee, as Club Manager to
provide a list of special games that may be held, the additional
tables fees for such games, and any rules that should be considered
so this could be discussed at next month’s meeting.
UNIT CLUB CHAMPIONSHIPS: As Club
Manager, Gee Gee prepared a chart for board members to sign up to
assist each month in the Unit game. The board members proposed the
following assignments:
|
MONTH |
COOK |
SET UP
PRIOR TO GAME |
HELP
COOK CLEAN UP |
|
June |
Gee
Gee |
Jerry |
Shirley |
|
July |
Becca
& Bill |
Bill |
Bill |
|
August
|
Gee
Gee, Becca & Jim |
Jim |
Jim |
|
October* |
Ellie |
Jerry |
|
|
November |
Shirley |
Jerry
|
|
|
December |
To be
announced |
Jerry |
|
* No game in September due to the Fall
Sectional.
ITEMS FOR NEXT MEETING AGENDA:
Special games, including a charity game and Gee Gee’s suggestion
for Member Appreciation Games in early September.
Completing the work started by Audrey and invite previous bridge
members and players to a “reunion game.”
Review and completion of Unit game work assignments.
NEXT MEETING: Tentatively set for the
third Wednesday (June 17) at Ellie’s house.
Respectfully submitted,
Becca Ostrom, Secretary
