Unit 484 – November 18, 2009 Board Meeting
The monthly board meeting was held at the home
of Don Walker. Ellie Mitchell called the meeting to order at 3:45 PM.
All Board Members were present: Jerry Kenefick, Ellie Mitchell, Don
Walker, Shirley Stoneberger, Bill Sipfle, Ken Wright, Jim Watkins, and
Gee Gee Walker. Ellie extended a warm welcome to Ken Wright who replaced
Board Member Becca Ostrom for the final two months of her tenure. Becca
resigned in October in order that her place could be filled in her
absence from Medford.
TREASURER’S REPORT: The Unit currently holds a
balance of $14,812.38. Jerry reported that the Memorial Game made a
profit of $103.86. The Treasurer’s Report was approved.
Jerry
reported that after much research he has secured a new tax ID number for
the Unit and we are officially a 501C7 (social club.) We will file a
990N tax return for 2009. A summary of the application from the Internal
Revenue Service follows.
Organization Type: Non-Profit/Tax-Exempt
Organization
Non-Profit/Tax Exempt Organization
Legal Name: Unit 484
County: Jackson
State: Oregon
Start date: January 1990
Addresses:
Physical Location: 667 A St.
Ashland, OR 97520
Phone Number: 541-890-0763
Mail directed to: Jerry Kenefick
Responsible Party
Name: Jerry Kenefick
SSSN/ITIN: XXX-XX-XXXX
Principal Business Activity
What your organization does: Other
Principal products/services: Bridge Games
Additional Non-Profit/Tax-Exempt Organization
Information
Reason for Applying: Started a new business
Jerry inquired about the annual fee owed to
ACBL. Gee Gee Walker will inquire at ACBL regarding this issue. The
Members of the Board expressed their appreciation to Jerry for his work
in securing the necessary information from the IRS.
OLD BUSINESS:
The Board approved the 2010 Calendar and
Member Roster for publication. An e-mail is being sent to Bernadine Lacy
requesting that she send the dates of her special games to Gee Gee by
Nov. 24 so that special games for all clubs will be listed in the
printed directory for our members.
The Board unanimously voted to continue the
Memorial Plaque which will be updated annually and displayed at the Fall
Memorial Game. Bob Fox has volunteered to add the names and information
and to store the plaque. The eulogized members from 2009 need to be
added to the plaque
.
NEW BUSINESS:
The subject of timely reporting of game
results was raised. Some members have complained that some of their
master points do not appear in the monthly Bridge Bulletin or when they
check their accounts on the ACBL website. Jerry Kenefick volunteered to
contact Patty Taylor at ACBL for further information.
The Board wants to know how dates for
Regionals and Sectionals are chosen. Don Walker will contact the
District to see if we could have a more consistent time for our
semi-annual Sectionals and bi-annual Regional.
The Board agreed that items to be purchased
and information inquiries should always designate the person responsible
for carrying out business. The name should be listed in the minutes for
accountability. Recent items to be purchased are an electric knife and
name tags. Don Walker will purchase the name tags; Shirley Stoneberger
will purchase the electric knife. Shirley volunteered to act as the
purchasing agent for the Unit.
Gee Gee Walker will serve as Chair for the
Valentine Sectional
.
Shirley Stoneberger will serve as Chair for
the Fall Memorial Game 2010.
The Board voted to offer 3 Unit Championships
to each of the five clubs: Rogue, READ, RAND, Riverside, and Ashland for
the upcoming (2010) year. Gee Gee will notify Leah and Bernadine to
secure the dates and sanctions for these games. These games will be
listed in the 2010 calendar of events.
Shirley Stoneberger reported on the research
she and Don Walker conducted on the purchase of Automatic Scoring
Machines. The following points were made:
 | If our Sectionals continue to bring attendance the size of the
2009 Fall Sectional we will need an additional director. A second
director will cost a minimum of $1000.00. Automatic scoring machines
would eliminate the need for an extra director. |
| There are two types of machines available. Only one, Bridge
Mate, is a viable option. |
| Each unit (Scoring Machine for a table) costs approx. $140.00.
Additionally a minimal expense is required for the software,
interface cables, and base unit. It appears that the total package
would be around $3000.00 |
| Don and Shirley attended a demonstration of the machine and
discussed advantages and disadvantages. |
The Board requested a demonstration for
directors and board members. Don and Shirley will set up the meeting
with a representative after conferring with Bernadine, Leah, Bill, Bob
and Jerry as well as Board Members. The Board expressed appreciation to
Don and Shirley for their extensive research and review of the product.
The meeting was adjourned at 5:10 PM.
Respectfully submitted,
Gee Gee Walker, Acting Secretary
